Board Meeting June 17, 2020

Wednesday, June 17, 2020

In attendance: Madeline Beery, Hanan Bell, Teresa Metzger-Howe, Koko Morgan, Linda O’Gara, Kathleen O'Keeffe, Doug Potter, Bruce Sherman, Kim Waggie and Gennie Winkler.

The minutes for the February and May 2020 were approved.

Decisions via Email
May 25, 2020
Small Business Administration Paycheck Protection Program (PPP)
Doug applied for and received approval for a PPP loan of $4,073. The requirements for receiving forgiveness for the loan may mean we need to pay some people for things we normally suspend during the summer.

May 28, 2020
Small Business Administration Paycheck Protection Program (PPP) Vote
Doug sought and received approval from the Board to finalize the PPP loan. The Board also authorized him to sign for the organization.

June 13, 2020
Teresa's bonus for this year and her contract for the 2020 - 2021 season were proposed and passed unanimously via an email vote. Teresa has accepted the conducting position.

Summary of PPP Loan Terms
Doug opened an account at Verity Credit Union to deposit the Small Business Administration's Paycheck Protection Program (PPP). He will payout the money as needed. It must be payout in the next 24 weeks, which was a change from the original 8 weeks.

Grant Status
Madeline needs to submit the paper work to receive the A & C or 4Culture grants. We will continue to seek the grants from King County and the City of Seattle. Other grant possibilities will be looked at.

Finances (Q3 Report)
Currently, the Symphony's financial status is fine. There were some expenses and savings that were not expected, which left the budget almost balanced. Though there is uncertainty about how the Covid-19 virus will affect the membership and performances, we currently have enough money in our rainy day fund to continue through next year.

Music Center of the Northwest Relationship
The symphony will continue to supporting the Music Center. The Center is not requiring us to pay for Spring quarter.

Further Discussion of Options for Next Season
Below is a list of possible ways the Symphony could meet next season assuming the appropriate Covid-19 phase.

1. Have two string orchestras rehearse on alternate Wednesday nights (assuming more than 24 string players wish to participate).
2. Have wind players with aerosol instruments get together in small ensembles with appropriate distancing. A coach could work with each group for at least one session.
3. Make recordings and assemble a virtual concert of all these groups to present in early December. We could intersperse some interviews of long-term orchestra members with the performances.
4. Hire the coaches present a topic that they are interested in.

Action Items
Doug will send an email to the orchestra members to let them know what the Board has been discussing for this Fall.
Gennie will get in touch with the coaches to see if they are interested in teaching a topic to their section of expertise or coaching a smaller group of players.
Bruce and Teresa create videos showing interviews with long-term orchestra members.

Next Meeting - August Retreat
The next meeting Wednesday, August 12, 2020, 7:00 pm via zoom or maybe at Bruce's.